Digitizing Party member records is not simply a matter of converting paper documents into electronic data. It is also a process of reviewing and standardizing records to create a reliable data source that can be used over the long term. This is also a core requirement of the 100-Day Campaign to carry out digital transformation tasks in the Party organization-building sector.

Immediately after receiving the plan from higher-level authorities, all Party organizations across the province urgently developed implementation plans. Teams responsible for digitizing records were established, with specific tasks assigned to officials and specialists from Party Building Committees, Party Committee Offices and Party Inspection Committees. This ensures that the digitization process, the creation of Party member data and electronic Party member records are carried out consistently and uniformly across the province.

Progress must be maintained, but not at the expense of quality. A record is considered complete only when all information has been checked, cross-referenced and fully updated in the system. The digitization process consists of seven basic steps: reviewing and classifying records; preparing the necessary technical conditions; scanning documents; checking quality; digitally signing and certifying electronic records; updating them on the Party Member Database System; and conducting acceptance, management and utilization.

Party member records contain a large amount of important information, so safety and confidentiality are given top priority. From collection, organization and digitization to updating, transmission and storage, all data handling must comply with regulations on protecting Party secrets, State secrets, information security and cybersecurity.

With nearly 2,000 Party members, the volume of records that need to be digitized by the Thanh Nưa Party Committee is substantial. The commune Party Committee has determined that digital data must be “accurate, complete, clean, up-to-date, consistent and shared.” Therefore, every piece of information is checked against the original records before being entered into the system, helping minimize errors from the outset. At the same time, the data must not only serve archival purposes but also be directly usable in managing Party members and Party organizations and carrying out Party-building tasks.

As of September 17, the organization and processing of records had been completed, reaching 100%, while 1,482 records had been digitized, or 83.45%. The commune has instructed the digitization team to work continuously, including on Saturdays and Sundays. Officials involved have proactively used time outside regular working hours to complete individual tasks, aiming to digitize 100% of the records this month.

If the biggest challenge in Thanh Nưa is the sheer volume of records, at Nậm Kè commune, difficulties stem from both the records themselves and the working conditions. The Nậm Kè Party Committee has 26 Party cells with nearly 430 Party members. On August 22, the commune established a record-processing team of more than 10 people. Following the administrative merger, office space remains limited, while the workload is continuous. To maintain progress, the locality temporarily arranged machinery and equipment for digitization in corridor areas. Work was divided into stages, with specific personnel assigned to each step, from organizing and completing records to data entry and updating.

According to Nguyễn Thị Yến, Head of the Nậm Kè commune Party Building Committee, Party member records were created over many different periods, so a number of documents are still missing, including records from the Pá Mỳ, Phiêng Vai and Nậm Kè Party cells. Some older records are faded or torn, with missing pages, while information contained in different documents is inconsistent. In some cases, Party members’ personal information had changed over a long period but had not been updated. Therefore, the digitization process requires careful cross-checking and verification before information is entered into the system.

Other difficulties involve scanners, computers, network connections, storage capacity and personnel with information technology expertise. Under these conditions, meeting the deadline requires the locality to proactively reorganize its workflow and mobilize personnel from Party cells.

Giàng A Dế, Secretary of the Nậm Kè commune Party Committee, said the locality had assigned officials to focus intensively on each task, reviewing and searching archival records and cross-checking them against original files to supplement missing documents. Tasks were assigned specifically to individual officials and Party cells, while digitization targets were divided by groups of records so that each group could be completed in full.

As of September 11, the Nậm Kè Party Committee had completed the digitization of 100% of its Party member records.

In Mường Ảng commune, more than 1,220 Party member records also place significant pressure on personnel and time. The locality established a working team for digitizing and creating Party member records data, comprising 18 officials, civil servants and public employees from agencies, units and schools in the area, headed by the commune Party Committee Secretary.

Following the principle of “The job comes first, not the clock,” officials have used time outside regular office hours, including Saturdays and Sundays, to organize, review and scan records and update data. As of September 14, the Mường Ảng Party Committee had completed the digitization of its Party member records.

The campaign’s targets have been quantified through specific indicators, deliverables and key performance indicators (KPIs). Implementation results are regularly monitored, supervised and assessed through the Dashboard and electronic evidence to ensure objective, transparent and substantive evaluation in accordance with the plan of the provincial Party Committee’s Organization Commission.

The creation and updating of records on the Party Member Database 4.0 in Quài Tở commune is generally on schedule. With 31 Party organizations and 923 Party members, however, the locality has encountered difficulties due to the large volume of records, with many older files missing documents or containing poor-quality materials. Equipment is also limited, while network connections and software have at times been unstable.

The commune Party Committee has promptly requested further guidance on handling inaccurate data and incomplete records, as well as support with equipment, network connectivity, funding and solutions for elderly Party members and Party organizations in areas without stable Internet connections.

Checking progress and assessing the situation during implementation helps ensure that problems do not accumulate until the end of the campaign. This is also a way of ensuring that progress goes hand in hand with quality, in line with the spirit of the 100-Day Campaign.

After digitization, quality checks and acceptance, electronic Party member records must be updated and centrally stored on the Party Member Database System in accordance with Regulation No. 342-QD/BTCTW, dated June 20, 2026, on the information system for the Party organization-building sector.

With Party committees at all levels actively involved and officials directly carrying out the work demonstrating a strong sense of responsibility, the 100-Day Campaign in Điện Biên is creating significant change. It is contributing to the development of a synchronized, accurate and secure database on Party organizations and Party members that can be effectively utilized in practice.